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Most clubs and associations struggle to keep their membership list up-to-date. First, it is a matter of how convenient the update process is for members – do they have to call, mail or fax in the updates? Second, your overloaded staff and volunteers have to keep track of all those communications and update the database.

With Club-Webs your members can update their information by themselves – at any convenient moment. They go to your web site, securely login with an individual password, review and update contact information. Changes are immediately reflected in your member database with no manual work on your part.

Do you still process member applications via paper forms or PDFs mailed or faxed to you? Many organizations still spend hours of staff and volunteer time to process applications and type them up into the database. Besides the time required, cumbersome and slow application processes can actually turn away prospective members.

Club-Webs fully automates member application process. There is a convenient online form to sign up quickly – and pay the membership fee. Customize it by setting up your membership levels (categories) and defining information to collect.

Once the online form is filled out, new applicants are taken to the secure payment page. Club-Webs will also automatically send a confirmation and welcome email.

Set the system up to immediately grant new members access to member-only sections and other premium online resources and services . Or have the system notify you to manually review and approve each application.

Sending out membership applications and renewal notices, processing event registrations – all that can quickly eat up your scarce time.

Club-Webs saves you hours every month with a convenient online member portal available 24/7. Now your members can help themselves – and your staff and volunteers can focus on your cause.

Club-Webs can fully automate the membership renewal process – tracking the renewal dates, sending reminders and acting on overdue records.

Each member can securely login and renew (or even upgrade) his membership and pay with a credit card. Email confirmation will be sent automatically and you will see this transaction show up on your member database dashboard and reports.

With Club-Webs you can create web site areas with restricted access. Сreate members-only pages to store industry research, best practices, a members-only blog, a members’ discussion forum and more. Setup special protected web pages for your board committees or for volunteers.

Easily upload PDF documents, Microsoft Word files, or Excel spreadsheets. Provide a secure member directory.

Access control is fully automated so that new members can immediately use these resources while lapsed members are locked out.

With Club-Webs’ integrated system people can register – and pay event registration fees – online, right on your web site.

Cut down on faxes, emails and phone calls – let your members instantly register when it is convenient for them and save you work.

Members don't even have to retype contact information because it can be automatically looked up in the database (and assigned the correct pricing – for example, discounted registration for certain membership categories).

Event registration fees are calculated automatically based on the selected registration options, such as meal choice and optional activities.

Club-Webs automatically sends event registration confirmation by email (customize it as needed). And each registration is immediately reflected in the online list of registrations. Club-Webs can even automatically stop the registration if the capacity limit is reached.

Here is how your Club-Webs web site helps you to energize and organize your members and supporters:

• Let members find each other in a secure member-only directory.
• Use blogging module to reach out to your community and receive feedback.
• Leverage online discussion forums for people to share knowledge and passion, collaborate, socialize and build relationships.